https://dataroomgames.com/common-data-room-mistakes-to-avoid/

Virtual data rooms are increasingly essential tools for businesses seeking to share confidential information with potential investors. The use of a VDR can be costly and compromise the integrity of information shared. This article will focus on the most frequent mistakes that are made in data rooms, and provide tips on how to avoid them.

The first error that many companies make when creating the data room is to include irrelevant documents. It is important to only include data in your data room that is pertinent and will assist you in achieving your business objectives. For example, it is not recommended to include outdated financial statements or contracts in your data room because they could mislead investors and could result in an excessive amount of storage space being utilized.

Another mistake that is common is failing to properly structure the data in your data room. For instance, it’s important to create subfolders and folders in your data room, and clearly define what each one contains. This will make it easier for users to navigate the data room and keep them from becoming lost. It is also advisable to make use of a consistent document naming convention to aid users in finding documents more quickly.

The last mistake that companies make when they use the data room is not to provide adequate training for users. Users must be taught on how to navigate and search within your data room. This will save time and increase efficiency.