The best virtual data rooms pricing is transparent and is based on the project’s size and duration. Some providers charge per page, while others offer the same amount of storage and licenses to users. Others offer a monthly fee that provides unlimited access.

For example, investment banking firms frequently engage in M&A transactions that last for 10 months or more. They usually require 50GB of storage space and 15 users. The total cost for such project using a per-page pricing system will be around $60,000. A provider who offers a flat-rate for the entire project could reduce the cost by up to $35,000.

Another popular pricing model involves charging a specific amount of storage for an amount of users, with extra charges if the storage limit is exceeded. This is a good option for smaller text files however it’s not suitable for large images or video recordings.

The top virtual data rooms prioritize value over price. Find providers that provide useful features, like customizable reports with color-coded document activity graphs, and flexible export options. Be sure to consider whether the customer support is available 24/7 and is helpful. Select a platform that is user-friendly. Teams will want their energy to be devoted to important projects, not figuring out a complex tool. It’s also generally cheaper to choose a plan that lets customers cancel at anytime.

Data Room Index: The Key to Streamlined Collaboration and Due Diligence